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Logistics

Logistics

Timing and Scheduling

*sessions should be 1 hour or maybe just 45 minutes and 15 minute to 1/2 hour break in between sessions
* Jared really wants to process video Friday after the sessions before the party and get it online that night, please see him if you are interested in helping- thanks
* if you have slides for your presentation please post them beforehand for people to see and maybe follow along

Technical

* Equipment
** Projector: Gregory
** need have powerstrips: Gregory has 4 or 5
* video recording
* what sessions should we record and who is going to do it?
* what is to be done with tge videos?
* the people who talk need to repeat the questions into the microphone
* Internet access: wifi routers
* presentation equipment
* If we have an IRC channel going, should we project that on a screen during the presentation? Same for Twitter...

Recording Audio and Video
* Organizers: Jared
* Cameras: Jared, Shawn,
* Document quick edit and upload procedures; post to Groups, SeaDUG

Hospitality

* Organizers: Bram
* Catering: Catering will consist of platters of sandwiches, veggies, chips for 100 people. Herban Feast is unavailable June 27/28 - we're exploring other options.
* Coffee: In addition to coffee itself, we need cream, sugar, cups, and a coffee urns. Bram will check with YCAC to see what they can provide.
**Tullys was suggested as an option for boxes of drip coffee. The closest Tullys location to YCAC is the Fauntleroy store ~2.5 miles away:
4205 SW Morgan St
Seattle, WA 98136
206-938-4450
**Uptown Espresso - West Seattle Robin thinks we can get them to donate.
*Water: YCAC has drinking fountains. We'll need at least 1 bag of ice each day. Bram will check with YCAC to see if they have an ice maker, water pitchers. Drupal Camp Seattle will encourage people to BYO mugs, water.
*Snacks: Granola bars from the Cash and Carry. ~$200. Two servings each day, setup in the AM, replenish in the PM. 200 units.
*Lunch beverages: two options suggested were Dry Soda were Jones Soda, who are local and may be willing to donate.
* volunteer needed to help organize the Friday night party at Pike Place Brewery.
* Name tags, sign in: Bram - there will be a registration site that will capture attendees names - we will print nametags from this list on sheets of sticker labels.
*Friday Happy Hour: Pike Place Brewery is confirmed. We have reserved cordoned off area for ~40. No deposit required, we just show up and buy beers for each other.

Signs

* Signage and materials:
* sponsor billboard - Jared
* entry door signs, session signup boards, buttons - Gregory
* http://www.lostinseattle.com/LIS/-catlists/cat-signs.html

Sign In 9:30 Fri and Sat.

* organizer: John Walling
* sign in sheet from event signup both days / will you be here saturday?
* directions to theater and coffee and restrooms
* blank name tags
* color stars - newbies, developers, themer, hiring,